Signed into law on March 11, 2021, the American Rescue Plan Act (ARPA) allocated $350 billion in pandemic-relief aid to states, territories, tribes and local governments. The main goal of the ARPA is two-fold; to invest in long term capital projects to enhance a community and increase financial stability for state and local government coming out of COVID-19 to refill reserves and cover temporary operating shortfalls. On the capital project side, the funds can be used for investments in water, sewer, broadband infrastructure and parks and recreation beautification.
Recipients of ARPA funds must obligate the funds by Dec. 31, 2024, and spend the funds by Dec. 31, 2026. Funds not obligated or spent by those two dates must be returned to the Treasury.
In response to this funding opportunity, there have been a number of capital projects set in motion across U.S. communities. This has caused strain on existing teams and resources due to the challenges caused by numerous ARPA funded projects being performed at the same time on very tight schedules to meet the deadlines mentioned previously.
With multiple projects underway, communities and grant recipients are finding it difficult to effectively track progress and costs. Due to this, we are seeing the following trends and challenges in the marketplace:
Community leaders have a responsibility to their constituents and citizens to ensure the success of these projects. Quality construction management plays an important role in overall APRA fund management success, and leaders should ask two questions as the projects are undertaken:
When looking at project success after a grant is awarded, taking a phased approach is highly recommended.
Having a plan in place prior to construction is important. Following these steps allows you to not only set yourself up for success, but also gives the community visibility into project plans and expectations. During the initial planning phase, you should:
Construction monitoring phase
As you likely have numerous projects running simultaneously, the key to success is determined by how well you are able to:
At Baker Tilly, we have experienced construction advisory professionals that understand both the planning and monitoring aspects of capital investment projects and are successfully guiding clients through numerous ARPA funded projects.
How do we do it? We understand that data alone is not informative. We have developed a process which takes complex project data from multiple projects and provides a simple and customizable monthly project status report and dashboard to help monitor projects with regard to costs, schedule and potential risk. Additionally, Baker Tilly is there to provide objective narratives of what the data is telling us so that our clients can fully understand where each project is in the construction phase.
With the information gathered from our reports, we’re equipped to identify various potential project risks including structural, environmental and budgetary risks that could cause costs to inflate or inhibit a project from being completed on time. We provide alternative solutions in the event that a project fully funded by the ARPA might not be completed on time by helping you spread the funding across other community stakeholders and private entities. We also have federal grant specialists on the team to ensure all projects meet ARPA guidelines.
Watch our video to learn more about how Baker Tilly can help:
If you are concerned about the capacity of your current resources to execute your ARPA funded projects or if monitoring and reporting remains a challenge, we’re here to help. If you’d like to learn more about how we can develop a plan for your community and help you execute your projects successfully so that they contribute to the well-being of the community, contact our team today.