School districts are facing historic pressures related to their current and future expenditures – both in terms of inflationary increases related to commodities and market demand related to compensation for all staff. These cost pressures are further complicated by the looming expiration of the Elementary and Secondary School Emergency Relief (ESSER) funds provided to assist with the impacts of the pandemic. While the funds are certainly welcome relief, new programs and staff added with ESSER funds may place even more budgetary pressures on districts as the impacts of inflation and increased labor costs continue to grow.
Price increase impacts
Inflationary increases in commodity prices are impacting budgets across a number of areas from fuel to food and construction materials. With food prices continuing to increase, districts will need to keep a close watch on their food service budgets, particularly with the end of the universal free breakfast and lunch that was enacted during the pandemic. Districts may have to re-examine how meals are priced and strike a balance with passing along costs versus trying to absorb costs to the best extent possible. Fuel costs will also be a key area of focus for the upcoming school year. Diesel prices are at historic highs, which may place significant pressures on districts with larger fleets and extended routes. Additionally, construction and maintenance projects may be facing two-fold pressures with increases in the cost of building materials and labor costs. Districts need to be particularly aware of increased construction costs if there is potential to impact completion of project and project budget – regardless of whether the project was debt financed or paid from cash on hand.
Key factors to understand in relation to your district’s exposure to inflation include:
- Examine contracts related to possible pain points. In particular, pay attention to building maintenance, nutrition and transportation to understand how inflationary costs may be passed on to the district (or not).
- Analyze potential impact of the end of universal free breakfast and lunch. Any realized benefits of free meals for all students – is it easier to administer? Reduction of stigma associated with providing free meals to some students?
- Consider plans to reduce inflationary impacts exposure such as switching bus fleet to an alternative energy source, etc.
- Proactively engage with contractors on construction projects to examine pressures related to material and labor costs. Examine pre-purchasing of certain materials, if possible, to help control costs if further increases are likely.
Consumer Price Index (CPI) data highlights the pressures districts (and for that matter consumers) have experienced beginning in 2022 – particularly for motor fuel (including diesel). The following graph shows the year over year monthly percentage change for CPI for motor fuel, food and beverages and all items (i.e., total CPI) since 2018:
(Source: US Bureau of Labor Statistics CPI - https://www.bls.gov/cpi/)
As the chart shows, the CPI for motor fuel has increased exponentially since the start of 2021. Food and beverage CPI while not nearly as high, have seen steady increases, particularly in the last year – but tracking much closer to increases in total CPI. Data shown is through August 2022 – which reflects the continued stabilization of prices that began in July 2022. Hopefully this trend continues for September 2022 and beyond, but the concern regarding pressures related to higher prices remains apparent.
The Producer Price Index (PPI) is another key metric to keep close watch on, as this is a leading indicator of possible inflationary impacts as opposed to the lagging nature of CPI. PPI focuses on the price changes producers of goods, services and construction are facing as opposed to those of the purchaser. The most recent PPI data has shown some continued improvement for August 2022 – with the index decreasing by 0.1% as compared to the prior month – largely attributed to the recent decreases in energy prices. However, PPI remains relatively high in comparison to August 2021, with prices for producers near 9% higher in August 2022. Given the relatively higher prices facing producers, districts and other purchasers should be prepared and budget for continued higher prices, at least for the near term. *
As mentioned above, construction-related costs are an area of potential concern with the magnitude of the construction/capital improvement related expenses and also if debt financing is used. The following shows the PPI year-over-year percent change for construction of new school buildings and nonresidential building maintenance and repair.
As with PPI and CPI overall, construction cost prices have seen some recent flattening. Even with this flattening, the August preliminary PPI for new school building construction is 19.5% higher as compared to a year prior. While moderating compared to growth seen in the beginning of 2022, price increases remain at some of the highest levels since prior to the great recession of 2008. For nonresidential building maintenance and repair, PPI has not seen the same level of increases as new school construction and has seen a decrease in the preliminary year-over-year percent change numbers for August 2022. However, prices still remain high, with the figure for August 2022 being 10.7% higher than August 2021.
School district pressures and solutions
Broader pandemic and economic-related pressures are also impacting school districts’ largest operating expenses – salary and wages for staff. With the shift in the post-pandemic labor force, school districts are finding themselves in increased competition for prospective employees across all staff needs. Competition seemingly continues to increase between neighboring school districts to offer competitive compensation packages to attract and retain the most highly qualified staff. This is further compounded by districts competing more than ever before with the private sector for applicants and the ability of private sector companies to generally be more flexible in offering higher compensation.
Competition for qualified applicants is just part of the pressure. Districts also face pressure related to demand or likely demand for wage increases from current staff to offset the pressures of inflation that their employees are facing as a part of their personal budgets in their day-to-day life. This could be further compounded if any wage increases were offered during the height of the pandemic and if those increases were one-time or recurring and how those increases may have been paid for.
Key considerations for districts facing the need to increase salary and wages include:
- What is your district's compensation philosophy? Does your district want to lead, lag or be average with peer districts/organizations?
- How do your salary and wage schedules compare to neighboring districts? What type of increases have neighboring/peer districts offered recently?
- How have any recent increases been funded? Were reserves or ESSER funds used? Are these sustainable?
- What nearby businesses/employers do you most compete with for staff and what pay are they offering in comparison?
- How can you be more creative in offering short-term increases to offset inflation without locking in increases in long-term collective bargaining agreements?
A tightening in total compensation between state and local governments and other employers is apparent from examining the Employment Cost Index (ECI) - a Principal Federal Economic Indicator calculated by the U.S. Bureau of Labor Statistics (BLS). ECI tracks the cost of employees to employers between areas based on ownership (either civilian, private industry or state and local government) on a national basis for wages and benefits - including health insurance, retirement plans and paid time off. The following shows the index for the three major ownership areas tracked by the BLS with a further breakout of the index specifically for state and local government workers in elementary and secondary schools:
Since 2018, growth for civilian and private industry has outpaced state and local government, including elementary and secondary schools. The latest figures produced by the BLS show this trend continuing in June 2022, with a 12 month increase of 5.1% and 5.5% for civilian and private industry workers as compared to 3.4% for state and local government workers. **
The potential for an economic slowdown – driven in part by these pressures – continues to rumble across the news and Wall Street. While recessionary impacts on revenues are typically not immediately felt by municipal governments and school districts, entities will need to begin positioning themselves to deal with another added challenge. The potential for impacts to districts’ revenue streams are likely to further compound and require difficult decisions with the amount of other budgetary pressures facing districts.
These pressures result in the need for a better understanding of what is driving a district's costs and also making sure there is a clear understanding of a district’s top priorities versus the nice to haves. In order to best balance budgets from these pressures over the next several years, districts need to be prepared for potential reductions. The pressures on the expenses alone would necessitate the need for better analysis and conversations about projected expenses. With the further impacts of potential revenue impacts heightening, the need for more robust forecasting of a district’s financial trajectory and using these forecasts as the basis for discussions with a district’s board and senior leadership.
In addition, districts need to better understand their current expense structure and prioritize current programs and service offerings. Being able to distinguish between requirements and necessities versus ‘nice to haves’ may not make the decision to cut any less painful, but will certainly facilitate better decision making. Forecasts and prioritization are keys to ensuring financial resiliency for districts, which will need to be done with leadership-wide collaboration to ensure broad input and understanding for necessary actions.
*Source: US Bureau of Labor Statistics PPI - https://www.bls.gov/ppi/
** Source: US Bureau of Labor Statistics ECI - https://www.bls.gov/eci/